Apply via the questionnaire: https://forms.gle/kJinaHT5G3mox7sU9 (it's in french, but please complain to [email protected] and we will do an english or german, even if Google Forms sadly doesn't support multilanguage on the same form) PS : this is indeed an entry level position, but let's see how far it can evolve Position overview We are looking for an Executive Assistant to support leadership in day-to-day operations. Workload: minimum 40%, spread over 4 to 5 days per week (hybrid). Your mission is to simplify the daily work of teams, anticipate needs, and automate everything that can be automated, so leadership can focus on strategic priorities. In a data-driven, technology-oriented environment, you will work at the intersection of operations, IT, automation, ERP systems, and workflows integrating AI / LLMs. Responsibilities Contribute to process automation using agentic AI workflows Process design and optimization of all kinds of tasks Integrate AI into workflows across NIRIS Act as a trusted partner, strengthening leadership on high-value topics Manage and prioritize planning and calendar Anticipate needs, prepare meetings, and follow up on action items Ensure deadlines are met, tasks are tracked, and priorities are clear You’ll evolve in a stimulating ecosystem, in direct contact with financial specialists and startup founders, with privileged exposure to finance and digital transformation challenges in an entrepreneurial environment. Profile Highly rigorous, organized, and proactive Strong interest in IT, automation, digital tools, and process optimization Curious about ERP systems, data management, and AI-enabled workflows Clear communicator, able to handle confidential information Enjoys fast-growing, entrepreneurial environments Resourceful, flexible, and motivated to learn new technologies Nice to have experience in: Project coordination Process design AI tools (experience with different AI models, MCP, A2A) Automation tools (Make, Zapier, LLM agents, custom scripts, etc.) ERP systems or accounting tools Data management, dashboards, or workflows Languages French C1 or English C1 German is a plus Work location On-site at EPFL Innovation Park, 1015 Lausanne, Switzerland Remote work possible